GME Program Coordinator- Fetal Care and Surgery Center

1. Working with the training program leadership team to coordinate and provide administrative support for all aspects of the GME training program for the Fetal Care and Surgery Center’s clinical and research fellowships Preparing, maintaining and distributing educational materials and curriculum.
2. Supporting the candidate selection process. Coordinating and scheduling interviews and follow-up. Acting as a resource for candidates, assisting as needed with travel arrangements.
3. Coordinating all aspects of onboarding. Ensuring the timely input of documents related to licensing, visas, credentialing and moonlighting in accordance with regulatory requirements.
4. Coordinating annual orientation programs including scheduling, speakers, conference rooms, trainings, and other new hire requirements including IDs, computer access and training.
5. Collecting and maintaining required records and data for house staff, faculty, and alumni. Maintaining New Innovations GME database including duty hours, evaluations and personnel records in accordance with department/GME requirements. Interpreting and applying ACGME (Accreditation Council for Graduate Medical Education), other national accrediting agency and regulatory requirements, and hospital policies to support compliance.
6. Coordinating, preparing and distributing materials for educational conferences, didactic sessions, M&M (Morbidity & Mortality) conferences and special events throughout the year. Coordinating evaluation and attendance tracking for events.
7. Acting as a resource to house staff and as a liaison for the house staff/training program. Providing administrative support to house staff as directed by the program director. Informing house staff of policies, procedures and schedules. Working to diffuse conflicts by accommodating reasonable requests; escalating issues to manager as needed.
8. Providing administrative support to the department as directed.

To qualify, you must have:

• Associate’s Degree required. Bachelor’s preferred
• 1 year of administrative experience
• General proficiency with computerized office applications including email, word processing and spreadsheet applications is required; fluency with Microsoft Office applications is preferred.
• Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
• Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
• Excellent organizational and planning skills with strong attention to details. Ability to understand, interpret and apply applicable regulatory requirements and hospital policies to ensure programmatic compliance with graduate medical education program training requirements.

Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.