Position Summary/ Department Summary:
The Research Administrative Manger in Adolescent Medicine will work under the supervision of the Division Manager, provide overall management of the Division of Adolescent Medicine research portfolio in partnership with the other Research Administrative staff and Principal Investigators to ensure compliance and successful completion of research activities. Performs complex pre-award and post-award functions for all federal and/or state grant funds, private foundation grants, subcontracts, discretionary and endowment funds, and/or any other sponsored funds in their portfolio. Participates in strategic planning for research endeavors in the Division, including overall financial analysis and long term projections in conjunction with leadership. Serves as an advisor to Principal Investigators and other research staff regarding proposal and budget preparation, interpretation of sponsor guidelines and regulations, and problem resolution. Manages and oversees the grant application process, ensuring overall compliance and timely submission and assists in budget development. Establishes departmental policies, systems and procedures to monitor research purchases and day-to-day spending. Performs financial analysis on grants including but not limited to forecasting and communicating results to Principal Investigators. Proficient in the departmental administration of effort classification and reporting, as well as ensure timely submission of completed effort reports. Collaborates with Division Manager and appropriate Boston Children’s central administration offices to represent the needs of the Research Faculty. Mentors, coaches and trains Research Administrators as needed. Directly supervises the Boston Center for Endometriosis research staff.

Key Responsibilities:

• Supervises BCE research staff; including hiring, training, performance management, goal setting, and salary administration, work priorities and quality. Works collaboratively with other research administrative staff in the Division and provides mentorship.
• Manages/performs pre-award functions such as assisting Principal Investigators in completion of grant proposals including budget development, drafting administrative sections, collecting materials and obtaining institutional reviews/approval.
• Manages/performs post-award functions such as allocation of research labor costs across multiple funding sources consistent with level of research effort. Coordinates departmental research effort reporting and ensures timely submission certified effort reports, may approve purchase requisitions in compliance with sponsor and institutional guidelines. Uses institutional resources to maintain department records of grant awards and agreements, including the oversight, preparation and submission of annual progress reports.
• May help research staff identify sources of funding by maintaining knowledge of agency programs and disseminating information to staff.
• Partners with appropriate institutional central offices to represent the needs of the research faculty and resolve complex problems.
• Analyzes monthly expenses and overall status of each grant they manage, processing necessary corrections through appropriate channels.
• Reviews departmental processes and procedures to ensure compliance. Conducts spot checks or audits as appropriate to ensure departmental systems are adequate.

Minimum Qualifications
Education:

• Bachelor’s Degree required; Master’s Degree Preferred

Experience:

• 7 years of research administrative experience required.