Job/Dept Summary: We are hiring 2 different positions – one for International and one for National, Principal and Major Gifts.
They will provides support with activities such as portfolio and database management for gift officers, scheduling internal, donor, and physician meetings; reviewing gifts for accuracy and processing, handling acknowledgments constituent management in donor database; preparing and processing mailings; and general administrative support. Our team of talented fundraising professionals are passionate about our mission, are strong collaborators, can bring different kinds of expertise and can help us shape a bold, extraordinary future for kids and families everywhere.

Responsibilities:

• Provides general office support including answering phones, greeting and directing guests, and providing other basic administrative help as necessary
• Maintains meeting calendar of supervisors and schedules internal and external appointments and meetings with donors, physicians, volunteers, and Hospital staff. Reserves and prepares conference rooms and orders refreshments for meetings and donor visits
• Makes local and national travel arrangements for Trust staff, and hospital staff as needed
• Maintains constituent information in donor database including biographical information, Trust codes, solicitor actions, and proposal information
• Assists in developing materials for use in cultivating, soliciting, and stewarding donors and prospects
• Prepares invoices for the department including payment requisitions for vendors, employee reimbursements and serves as contact to resolve discrepancies. May reconcile monthly bills with overall budget
• Assists in coordinating logistics for events including tracking attendance, securing room space, ordering refreshments with vendors, and working at the event
• Assists supervisors with projects and preparation of reports and documents, as needed

Education and Requirements:

• Minimum of an Associate’s Degree and 4 years of fundraising related work experience is required. A Bachelor’s degree is preferred and would replace the experience requirement

Experience:

• Strong relationship management skills and the ability to connect with donors and other stakeholders to help resolve their issues
• Excellent communication (written and verbal) skills
• Ability to work under pressure and meet critical deadlines
• Strong attention to detail
• Proficiency in Microsoft Office Suite (WORD, Excel, PowerPoint); Ability to work with data and databases
• Must be available to work occasional nights and weekends for event coverage