Executive Assistant -Hematology
76022BR
Medicine-Hematology/Oncology
Status
Full-Time
Standard Hours per Week
40
Job Category
Administration
Regular, Temporary, Per Diem
Regular
Office/Site Location
Boston
Remote Eligibility
Onsite Only
Job Posting Description
At Boston Children’s Hospital, the quality of our care – and our inclusive hospital working environment – lies in the diversity of our people. With patients from local communities and 160 countries around the world, we’re committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives. Yours included.
Join Our Team as an Executive Assistant!
Are you a proactive and organized individual with a knack for managing diverse tasks and handling challenges with grace? If so, we invite you to apply for the Executive Assistant position at Boston Children’s Hospital.
What You’ll Do:
-Be the Go-To Person: Handle incoming issues and requests with professionalism and efficiency, using our Hospital’s systems to address a variety of matters and de-escalate situations when needed.
– Master the Calendar: Manage and balance the Executive’s schedule, making quick adjustments as required to align with Hospital operations and executive priorities.
– Coordinate Seamlessly: Plan and execute all logistical and administrative details for meetings, interviews, seminars, conferences, and special events. Ensure everything runs smoothly and participant expectations are met.
– Communicate Clearly: Prepare and circulate agendas, minutes, presentations, and other materials. Take minutes as needed and make sure all meetings are set up for success.
– Travel Arrangements: Organize external travel plans with precision and care
– Keep Everything in Order: Maintain department records, oversee data entry, and ensure accuracy in reports and information. Recommend and implement improvements in our systems.
– Financial Oversight: Monitor budget reports, reconcile expenses, and assist with preparing complex documents for annual budgets and grants.
– Support Services: Serve as a liaison to request and coordinate needed services, draft communications, and maintain strong business relationships with vendors.
What We’re Looking For:
– Educational Background: Bachelor’s Degree or equivalent experience.
– Experience: 3 years in a fast-paced environment with advanced presentation, interpersonal, and communication skills.
– Analytical Skills: Ability to solve problems using scientific, mathematical, or technical principles.
– Independence & Teamwork: Capable of working independently as well as part of a team, handling multiple activities and confidential matters with discretion.
– Empathy & Adaptability: Provide empathy in challenging situations and adapt quickly to new technologies and systems.
– Project Management: Skilled in prioritizing, overseeing, and managing projects, and working with diverse internal and external stakeholders.
– Preferred: Experience with End Note.
Why Join Us?
Boston Children’s Hospital offers a competitive salary and exceptional benefits, including flexible schedules, affordable health, vision, and dental insurance, child care and student loan subsidies, generous time off, a 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts, and discounted T-passes.
If you are a detail-oriented professional looking for a rewarding role where you can make a difference, we would love to hear from you!
Apply today and become a valued member of our team!
Boston Children’s Hospital requires all employees to be vaccinated against COVID-19 and Flu, (unless you are eligible for a medical or religious exemption).
Boston Children’s Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
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