Position Summary / Department Summary
The Development Assistant provides support with activities such as scheduling donor, volunteer, trustee and physician meetings; handling acknowledgments, booking, and tracking of gifts; constituent management in donor database; preparing and processing mailings.
Key Responsibilities

• Provides general office support including answering phones, greeting and directing guests, and providing other basic administrative help as necessary.
• Maintains meeting calendar of supervisor and schedules internal and external appointments and meetings with donors, doctors, volunteers, trustees, and hospital staff. Reserves and prepares conference rooms and orders refreshments for meetings and donor visits.
• Makes local, national, and/or international travel arrangements for Trust staff, and hospital staff as needed.
• Maintains constituent information in donor database including biographical information, Trust codes, solicitor actions and proposal information.
• Assists in developing materials for use in cultivating, soliciting, and stewarding donors and prospects.
• Prepares invoices for the department including payment requisitions for vendors, employee reimbursements and serves as contact to resolve discrepancies. May reconcile monthly bills with overall budget.
• Assists in coordinating logistics for events including tracking attendance, securing room space, ordering refreshments with vendors, and working at the event.
• Assists supervisor with projects and preparation of reports and documents, as needed.

Qualifications

• Ability to develop strong relationships with others and foster a positive organization and brand image.
• Demonstrates critical thinking skills.
• Ability to communicate effectively (written and verbal).
• Ability to manage time effectively.
• Basic Microsoft Office Suite skills (WORD, Excel, PowerPoint).
• Critical thinking skills/ability to communicate professionally.