At Boston Children’s Hospital, the quality of our care and our inclusive hospital working environment lies in the diversity of our people. With patients from local communities and 160 countries around the world, we’re committed to reflecting the spectrum of their cultures while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us and discover how your unique contribution can change lives. Yours included.

Position Summary / Department Summary
The Senior Administrative Associate provides advanced administrative and operational support to the Billing and Compliance Department. This role is responsible for coordinating daily administrative operations, leading secretarial and administrative support functions, and serving as a key resource for departmental staff. The position requires discretion, sound judgment, and in-depth knowledge of departmental programs and services.

Key Responsibilities

• Lead and coordinate secretarial, clerical, and administrative support services for the department, ensuring coverage and compliance with hospital policies and procedures
• Organize and maintain daily administrative operations, including payroll processing, personnel actions, and administrative documentation
• Monitor, maintain, and reconcile departmental recordkeeping systems, including sensitive administrative and financial data
• Prepare, compile, and distribute reports, spreadsheets, graphs, and analyses related to budgets, grants, and departmental operations
• Assist with preparation of annual budgets, grant applications, and complex administrative, clinical, or research documents
• Coordinate departmental programs such as fellowships, residencies, or training grants, including application tracking, interview scheduling, and credentialing documentation
• Plan and organize logistics for seminars, conferences, educational trainings, and special events
• Schedule meetings and manage calendars; prepare agendas, materials, and travel arrangements as needed
• Manage departmental supply inventory and coordinate equipment purchases and service requests
• Transcribe, proofread, edit, and prepare correspondence and documents, including highly confidential materials
• Serve as a liaison with internal departments and external contacts to support departmental operations

Minimum Qualifications
Education

• Required: High School Diploma or GED

Experience

• Required: Minimum of two (2) years of related administrative experience
• Preferred: Experience supporting senior leadership in a complex clinical, academic, or administrative environment

Schedule: 40 hours/week. Hybrid

Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision, and dental insurance, child care and student loan subsidies, generous levels of time off, a 403(b) Retirement Savings Plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts, and discounted rates on T-passes. Experience the benefits of passion and teamwork.