Job/Department Summary: Working closely with the Principal & Major Gifts team, the Development Assistant will support operational excellence and advance both regional and national fundraising initiatives. This role will provide critical coordination and administrative support for regional fundraiser and a national philanthropic strategy focused on expanding and strengthening engagement across Florida to secure transformative support for the hospital’s mission.

Responsibilities:

• Assist in developing materials for use in cultivating, soliciting, and stewarding donors and prospects.
• Maintain meeting calendar of supervisor and schedule internal and external appointments and meetings with donors, doctors, volunteers, trustees, and hospital staff. Reserve and prepare conference rooms and order refreshments for meetings and donor visits.
• Make local, national, and/or international travel arrangements for Trust staff, and hospital staff as needed.
• Organize donor visits, and may attend when appropriate.
• Maintain constituent information in donor database including biographical information, Trust codes, solicitor actions and proposal information.
• Provide general office support including answering phones, greeting and directing guests, and providing other basic administrative help as necessary.
• Prepare invoices for the department including payment requisitions for vendors, employee reimbursements and serves as contact to resolve discrepancies. May reconcile monthly bills with overall budget.
• Organize events including developing and managing invitation lists, attendance, room space, refreshments and staffing the event.
• Assist supervisor with special projects and preparation of reports and documents as needed.
• Develop proficiency in donor database, with the ability to run basic reports and queries.
• May serve as resource and provide training to other administrative staff.

Education/Requirements:

• Min of an Associate’s Degree and 4 years of fundraising related work experience. Bachelor’s degree preferred and would replace the experience requirement. One (1) additional year of development, marketing, events or customer service experience required, preferably at BCH.

Experience:

• Ability to develop strong relationships with others and fosters a positive organization and brand image.
• Demonstrates good critical thinking skills
• Strong communication (written and verbal) skills
• Skilled in Microsoft Office Suite (WORD, Excel, PowerPoint); Ability to work with data and databases
• Ability to proactively problem solve and recommend process improvements
• Good time management skills