1. Under minimal supervision, plan, organize, and provide secretarial and administrative support for Developmental Medicine using independent judgment and discretion in planning, prioritizing, and organizing work.

Key Responsibilities:

1. Transcribe and type correspondence, forms, reports, manuscripts, and other materials involving complex scientific, technical, and/or specialized terminology from recorded dictation, shorthand, or rough draft. Prepare documents requiring stylized formats and lettering or graphics using specialized commercial software, such as desktop publishing or graphics packages. Proofread and edit materials for grammar, punctuation, and spelling.
2. Answer, screen, and route telephone calls and greet and direct visitors and staff. Provides routine and/or standardized information within scope of knowledge and authority. Receive, screen, and draft responses to correspondence.
3. Schedule appointments and meetings and maintain personal calendars for physician/supervisor(s). Reserve meeting locations, orders supplies and equipment and prepare meeting agenda and other materials. Assist in organizing and scheduling conferences, seminars, and other department-sponsored programs or events.
4. Maintain departmental files, records, and databases. Enter information from source documents into computer databases and/or spreadsheets, compiling, printing, and distributing periodic reports, mailing labels, and other information as needed.
5. Monitor and maintain office equipment and supply inventory. Reorder standard office supplies according to established guidelines and requests equipment repair services as needed. Receives and reconciles supply orders and invoices, identifying and resolving delays, billing errors, or discrepancies. Communicate with hospital support service departments to request needed services.
6. Prepare, route, and track routine administrative forms and documents. Route materials for required authorizations and monitors receipt by final destination. Communicate with other hospital departments to resolve delays and errors.

Minimum Qualifications
Education:

High School diploma/GED

Experience:

1. One year of related experience.
2. An in-depth knowledge and understanding of the department and hospital programs, policies, procedures, and information related to his/her functions and services.
3. Ability to assist in overseeing the daily activities of co-workers to help plan, prioritize and delegate work assignments.